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Vacancy Announcement

  

Position Title: Project Director

Duty Station:  Tbilisi with frequent travel in programme area
Position Category:  Full-time, Salaried, Full benefits, 24 months

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps has been implementing programmes in Georgia since the year 2000, and has focused the core of its programme in the areas of agriculture, environment, gender and governance. The EU funded programme ‘Strengthening Rural Development Models in Georgia’ is part of the European Neighbourhood Programme for Agriculture and Rural Development in Georgia (ENPARD Georgia) II - Pilot Rural Development measures (phase II) will be implemented by Mercy Corps (as the lead organisation), alongside three partners: CARE, People in Need (PIN) and European LEADER Association for Rural Development (ELARD). It will cover 3 municipalities - Borjomi, Samtskhe-Javakheti region, Lagodekhi, Kakheti region and Kazbegi, Mtskheta-Mtianeti region of Georgia. The programme is the second phase of ENPARD I project, implemented via three separate grants, by Mercy Corps, CARE and PIN in 2015 – 2017 in the same pilot municipalities. The overall objective of the programme is: ‘To contribute to the reduction of poverty through integrated, sustainable and participatory rural development in Georgia’.

[Describe overview of job missioGENERAL POSITION SUMMARY:

The Project Director is a senior management position in the European Union ENPARD II funded program: Strengthening Rural Development Models in Georgia

The Project Director is responsible for managing all aspects of the programme, providing overall technical, administrative and operational management throughout implementation. He/she will track progress toward objectives and expected results, will constantly monitor expenditure against the budget, and ensure the project is implemented according to agreed work-plan and schedule. The Project Director will undertake the programme management during the entire time of the programme implementation. The position requires significant experience in management, rural, economic and agriculture development and special knowledge of LEADER (Links Between Actions of Rural Development) approach together with strong leadership and coordination skills.

The programme will cover Borjomi, Lagodekhi and Kazbegi and municipalities in three regions of Georgia, respectively Samtskhe-Javakheti, Kakheti and Mtskheta-Mtianeti. Mercy Corps field activities will be concentrated in Borjomi, CARE field activities will focus in Lagodekhi and PIN field activities will target Kazbegi. The Project Director will supervise Mercy Corps’ staff employed in the programme and relevant programme staff from the implementing partners CARE and PIN, plus liaise with ELARD partner on technical aspects of applying the LEADER model in Georgia. In addition, the Project Director will establish close working relations and communicate with the central, regional and local authorities, Ministry of Agriculture, other stakeholders, beneficiaries and the donor.

ESSENTIAL JOB FUNCTIONS:

Vision, Leadership and Strategy

Establish leadership, direction and personal credibility amongst national and international staff, both in Mercy Corps Georgia and Mercy Corps HQ.

Implement and maintain a clearly understood chain of authority and accountability within programme staff

Undertake overall management of the programme implementation process and the programme staff

Oversee the monitoring of programme implementation, results and impact.  Design strategies, implementation plans and monitoring plans which predict and monitor the rural development in the target municipalities plausibly attributable to the programme interventions.  

Communicate the programme goals and objectives with key team members, partners, beneficiaries, local, regional and central government and the relevant stakeholders

Commitment to Quality Program and Staff Development

Manage with an emphasis on excellence and achievement; encourage a team culture of learning, creativity and innovation.

Recruit, manage and motivate an informed, skilled and efficient programme team; incorporate staff development strategies and performance management systems into team building process.

Establish strong working relations and ensure close planning and coordination of programme activities with the implementing partners, e.g. CARE, PIN and ELARD

Ensure that the implementation of the “Links between actions of rural development (LEADER) approach” in the programme adheres to the central principles of LEADER;

Supervise guiding of the operations of the Local Action Groups in Borjomi, Kazbegi and Lagodekhi Municipalities, undertaken by Mercy Corps, CARE and PIN  

Support all parties in the updating of the Local Development Strategies in the target municipalities

Organize and manage Mercy Corps programme consultants (local and international), in coordination with Mercy Corps Europe.

Participate with organization of study tours for programme staff, LAG and GALAG members  

Assist Mercy Corps Georgia Tbilisi staff to maintain an adequate human resource plan consistent with Mercy Corps’ policies, including current position descriptions for all positions, personnel orientation and professional development plans, personnel evaluation systems, field personnel policy manual, and personnel grievance procedure system. 

Regularly travel within the Borjomi, Kazbegi and Lagodekhi municipalities to visit project sites, including rural areas where appropriate;

Reporting, Monitoring and Evaluation

Ensure programme is based on sound design principles. Utilize Mercy Corps and donor required M&E systems and design a realistic M&E plan for the programme.

Establish and maintain effective and timely programme sub-grant decision-making, monitoring and reporting systems together with the implementing partners.  Ensure program teams are responsible and capable of conducting on-going programme monitoring.

Monitor the target municipalities Local Action Groups decision-making regarding the selection and funding of sub-grant applications from the local communities, business entities, farmers groups and individuals

Ensure accurate reporting and continuous monitoring of all project activities and liaise with the donor jointly with Mercy Corps Country Director and/or Project Managers

Write quarterly and annual reports for the donor in line with progress against stated indicators – to be reviewed by Mercy Corps Europe programme desk before submission

Ensure independent and unbiased/neutral evaluations of programme at timely periods, as required internally by Mercy Corps and by donor.

Representation & Diplomacy

Oversee the activities of and relationships with three implementing partners (CARE, PIN, ELARD) and sub-contractors.  Review and alter contracts as necessary in relation to performance and objectives.

Develop and nurture culturally sensitive internal and external relationships and networks, especially with other NGOs also implementing ENPARD, to ensure optimum communication and programme success

Serve as a focal point for coordination among all stakeholders and field staff ensuring the maximum impact of the project towards beneficiary needs  

Organize and participate in the project steering committee meetings

Build strong and effective working relationships with Mercy Corps headquarters and regional teams, international and local NGOs, government officials, donor community officials, diplomatic corps and embassies, businesses, media and the general public.

Fiscal, Compliance Management and Accountability

Manage the budget within approved spending levels and assist in the development of cash-flow projections and spending plans. 

Oversee budget management of sub-grantees/sub-contractors.

Exercise sound judgment to ensure programme expenses are reasonable, allowable and prudent.  Ensure all programme funds, including private funds are spent in compliance with donor and Mercy Corps rules and regulations.

Organizational Learning 

Ensure adherence to Mercy Corps policy: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Encourage opportunities for staff development and organize trainings and workshops.

Accountability to Beneficiaries

Ensure adherence to Mercy Corps policy: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects, including mechanisms for anonymous feedback from beneficiaries.

SUPERVISORY RESPONSIBILITY: Mercy Corps Project Manager, CARE Project Manager, PIN Project Manager, Monitoring and Evaluation Coordinator, Strategic Communications Coordinators, Programme Team

ACCOUNTABILITY

REPORTS DIRECTLY TO: Country Director

WORKS DIRECTLY WITH: Mercy Corps staff, CARE, PIN, ELARD

KNOWLEDGE AND EXPERIENCE:

  • Bachelor’s or Master’s degree in Business Administration, Economics or related field
  • At least 7 years’ experience in a field context incorporating rural development and/or economic/agricultural development programmes
  • At least 5 years of management experience (desirable in program administration in NGOs)
  • At least 3 years of experience of managing EU-funded programmes
  • Experience of working with implementing partners
  • Experience and/or knowledge of implementation of LEADER approach in EU countries and preferably, Georgia
  • Fluency in English language
  • Knowledge of Georgian language is an advantage
  • Experience of working with the central, regional and local government
  • Ability to manage program staff effectively and strategically
  • Ability to manage team with members from different organizations
  • Willingness and availability to intensively travel to all the areas, covered by the programme
  • Excellent communication and problem solving skills
  • Excellent reporting skills
  • Computer skills: MS processing application (Word, Excel, PowerPoint, MS Project and/or equivalent software for managing projects).

SUCCESS FACTORS:

Excellent management and problem solving skills, investigative instincts, ability for multitasking and organization of staff work efficiently both within the programme and externally with clients, government and civil society. High levels of staff management and self-management, personal responsibility and effective communication with Mercy Corps and implementing partners. Ensuring up-to-date maintenance of all programme related information and data.

LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:

The position will be based in Tbilisi, with travel throughout the three target municipalities within the regions. The Project Director will spend more than 50% of her/his work time in the project area.

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/temporary position to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.